As sport returns to its new “normal”, it’s time to ensure your club is ready!
Every Victorian sporting club must have a COVIDSafe Plan, to support you to safely open and operate in accordance with the easing of restrictions and to meet the mandatory COVIDSafe principles.
There are now Industry Restart Guidelines for Physical Recreation & Community Sport and a Community Sport & Recreation COVIDSafe Plan template to guide clubs.
What does our club need to do?
It is mandatory for every Victorian business – including sporting clubs – to have a COVIDSafe Plan. You must have a current, updated COVIDSafe Plan to continue to operate.
Community sport and recreation workplaces, venues/facilities, associations and clubs have two options on how to reopen in line with current public health directions. They can:
- Complete a Community Sport & Recreation COVIDSafe Plan (mandatory)
- Update their existing Return to Play Plan to align with the mandatory COVIDSafe Plan template.
What do we need to do with our COVIDSafe Plan?
Your COVIDSafe Plan must be reviewed and updated routinely and when restrictions or public health advice changes.
You do not have to lodge your COVIDSafe Plan with the Victorian Government, however you may need to present your COVIDSafe Plan to an Authorised Officer or WorkSafe Inspector upon request, or in the event of a positive case at your club.
Clubs should also check whether your Local Council or landowner, League or Association will require a copy.
Share your plan – your participants, volunteers, organisers and members need to be familiar with the plan.
Preparing your plan
The COVIDSafe Plan is grouped into the six COVIDSafe Principles. When completing your plan, you must outline the actions you will take to meet each of the listed requirements. Below we explain each of the requirements and provide examples of the actions your club could take. Further explanation and detail can be found at in the Industry Restart Guidelines
You must ensure participants, coaches, club/association personnel, parents, permitted spectators, etc. are 1.5 metres apart as much as possible.
- Displaying signs to show patron limits at the entrance of enclosed areas where limits apply (e.g. canteen or changeroom)
- Limit the number of participants to the minimum required to play (i.e. limit training to usual age group squad size)
- Zone training areas to limit intermingling between training groups
- Stagger training start times, leaving 15 minutes between training sessions
- Limit use of seats and toilet or changing cubicles at facility to every second seat/cubicle
- Discourage carpooling
- Use floor markings to indicate appropriate physical distancing where required such as entrances, changerooms, bathrooms, clubrooms and kitchens
- Rearrange, remove or cordon off furniture in common areas such as clubrooms and changerooms
- Signpost entry and exit points to limit congregation
- Communicate to members on rules in relation to gathering limits, participant limits and spectators
- Encourage cashless transactions
You must ensure participants, coaches, club/association personnel, parents, permitted spectators entering the venue/facility wear a face mask as per public health advice.
- Ensure a supply of disposable face masks are available for participants/attendees at all training sessions and matches for those that do not have their own
- Display signage to communicate to members about when and where masks are required to be worn
You must frequently and regularly clean and disinfect shared spaces, including high-touch communal items such as door knobs, shared equipment and telephones.
- Ensuring that cleaning products and disinfectants are accessible to participants and personnel
- Develop a cleaning/disinfecting schedule for regular and frequent high touch surfaces at the venue as well as for equipment
- Reduce the number of touch points by keeping gate and doors open where practicable
- Ensuring that one or more personnel from your club or association undertakes infection control training (available free online)
- Ensuring that hand soap and sanitiser dispensers are placed throughout the facility and regularly refilled and always available for participants and personnel
- Display posters on good hygiene and handwashing practises in prominent places and establish hygiene stations at entrances and throughout the venue/facility to encourage good hand hygiene
- Minimise the sharing of equipment. All equipment must be cleaned and disinfected between uses
- Clean between user groups or sessions
- Swap shared coffee and condiments for single serve sachets
- Install no touch amenities such as contactless taps, rubbish bins and soap dispensers
- Encourage participants, volunteers and organisers to bring their own personal equipment
You must keep records of all people who enter the venue/facility for contact tracing and have a response plan for the possibility of a person with COVID-19 being at the premises.
- Establish a process to collect records from participants, volunteers, parents/carers, organisers, spectators in attendance at your venue. This could be in the form of an Attendance Register or online through the Victorian Government QR Code Service
- Have QR Codes displayed around the venue/facility
- Have check-in systems set up at each entrance to the venue/facility
- Review processes to maintain up-to-date contact details for all members
- Have a plan to manage any outbreaks
You should reduce the amount of time participants, organisers, parents/carers and anyone attending the venue/activity are spending in enclosed spaces (eg. toilets, changerooms, clubrooms, canteens etc).
- Move as much activity outside as possible, including serving people food/drink, eating areas, meetings etc
- Enhance airflow by opening doors and windows
- Increase the number of areas for changing, or allow more time for changing, and consider staggering change times where practicable
- Encourage participants to change at home and limit use of toilet facilities
You should limit the number of participants, volunteers and organisers engaging in activities across multiple teams/venues/facilities where practical. This includes avoiding having participants playing across multiple teams.
‘Workforce bubbles’ can help reduce the risk of infection and support contact tracing initiatives. This reduces the number of individuals that each person comes into contact with, rather than the number of interactions. This would contain any positive COVID-19 cases to a confined group within your club/association.
- Limit training sessions to one squad or team and the minimum staff required for coaching
- Use clearly marked training zones to maintain consistent training groups
- Minimise any player movement between teams or squads
- Stagger training sessions so that different teams arrive at different times to reduce interaction between groups
- Advise participants and personnel not to carpool to training/matches where practical
- Limit shared equipment to one training group
- Clean shared equipment between sessions or if it is to be used/rotated to another training group